Prepare an employee arrival, transfer, or departure

QuartzID allows users to manage employee accesses and identities based on their arrival, transfer, or departure dates.

New arrival Additional access request Employee transfer Employee departure Access review

New arrival

1. Human Resources (HR) create a new employee record in the HR System which is detected by QuartzID.
2. The new employee manager receives an email from QuartzID relating to the new arrival.
3. The manager must complete the new employee equipment and access requests in QuartzID.
4. The IT department prepares the equipment and accesses according to the manager's request. :::(Warning) (New Arrival Dealines) Please note that the access request must be submitted at least five business days in advance to ensure that the equipment is installed before the employee's arrival. :::

Additional access request

1. The employee or the manager completes the access request in ID.
2. The manager reviews and approves the request in ID.
3. The IT department prepares the equipment and accesses according to the request. :::(Warning) (Approval Requests) Please note that a second level of approval may be required by the system owner. :::

Employee transfer

1. When a transfer is realized, HR is sent a notification.
2. HR updates the transfered employee's record with the effective transfer date in the HR system.
3. A transfer notification is sent to the services and managers concerned.
4. The IT department grants accesses and, if required, prepares the equipment according to the employee or the manager's request.

Employee departure

1. HR closes the employee's record in the HR system which is linked to QuartzID.
2. QuartzID automatically sends a request to the IT department to remove all relating accesses.
3. QuartzID sends a termination notification to the employee's manager once completed.

Access review

Once a year, managers and system owners receive a notification requesting that they perform a review of all their employees' accesses.